Bylaws

ARTICLE X. STANDING AND SPECIAL COMMITTEES

Section 1: Standing Committees of the Association

a. Standing committees are established by the Executive Board.

b. The Executive Board may create or abolish standing committees as necessary to perform the work of the Association, except as stated otherwise herein.

c. The chairperson and members of all committees are appointed by the president (with the exception of the Local Arrangements, Programs and Meetings, Policy and Resolutions, and Scholarship Committee). However, once the president has appointed a chairperson the president may delegate selection of committee members to the chairperson.

d. The term of office of any current committee member expires at the close of the annual business meeting unless otherwise provided for in the original appointment.

e. There shall be the following standing committees, subject to the Board’s future action:

1. THE AWARDS COMMITTEE shall consist of no less than five members. The committee is responsible for selecting recipients for all awards established by the Executive Board. Recipients are selected from persons or agencies nominated by the membership. Awards are given only when the Awards Committee determines they are merited. The committee has the discretion of determining whether or not any of the awards will be given each year and may in fact search out individuals, groups, or organizations to receive the awards.

2. THE BYLAWS AND PROCEDURAL COMMITTEE consists of no less than five members. This committee is required to review the bylaws and procedural manual in order to recommend changes in keeping with policies of the Association suggest and receive suggestions for revision of the manual, and prepare an annual report including proposed amendments to be presented to the Executive Board and the membership of the Association for adoption at the annual business meeting.

3. THE CONTINUING EDUCATION COMMITTEE shall consist of representatives from each section. The chairperson is required to coordinate the activities of section representatives to achieve continuing education credits for all eligible education and training conducted by AlPHA. The chairperson and the Executive Director, if applicable, will supply necessary correspondence and documentation and maintain a file on all approved continuing education for that year.

4. THE FINANCE COMMITTEE shall consist of the treasurer who is the chairperson, the Executive Director, if applicable, the chairperson of the Local Arrangements Committee, and any others deemed necessary by the chairperson. This committee is responsible for developing the annual Association budget, for submitting it to the Executive Board for approval, and for making periodic estimates of the receipt and disbursement of Association funds. The Finance Committee also makes recommendations to the Executive Board on matters pertaining to fiscal policy. An audit (internally or externally at the discretion of the Board) will be performed at intervals not to exceed five years without an audit and/or at the termination of the contract of the Executive Director, if applicable,

5. THE LEGISLATIVE COMMITTEE consists of no less than five members with consideration given to geographic distribution and feasibility of meetings at frequent intervals. The purpose of the Legislative Committee is to identify policy
areas that the organization wishes to address through awareness and education. This committee should prepare an annual plan to be presented at the December Executive Board meeting. This committee must maintain close liaison with the Association’s Executive Board, the State Health Officer, and affiliated organizations.

6. THE LOCAL ARRANGEMENTS COMMITTEE shall consist of a chairperson appointed by the local health officer or administrator of the host city. This person works closely with the Executive Director, if applicable, the Programs and Meetings Committee, the Public Relations Committee, the Newsletter Committee and the Executive Board to plan the annual health education conference and the annual Association business meeting. The chairperson, working with the Executive Director, if applicable, plans and organizes local arrangements. Membership of the committee is determined by the number of individuals necessary to assist the chairperson with local arrangements. The responsibilities of the Local Arrangements Committee include working with the Executive Director, if applicable,  and people at the annual meeting site to facilitate all meetings, meals, breaks, and reception functions. Additionally the committee oversees registration, door prizes, name tags, program printing, etc., ensuring a smooth flow throughout the conference agenda.

7. THE MEMBERSHIP COMMITTEE consists of the section chairperson and five members. All sections should be represented on this committee. Applications for membership should be made to the Executive Director, if applicable, who enters member information into the database, mails membership cards, and notifies Membership Chairperson of new member(s). The committee is responsible for the development, organization, and implementation of annual membership drives and other recruitment and membership renewal campaigns during the year. It is also the responsibility of the committee to make recommendations to the Executive Board for revocation of membership for cause. The membership chairperson mails out to all new members an Association information packet and welcome letter. The chairperson is also responsible for notifying Section Chairpersons when a new member joins their section. Changes in address, section affiliation, or other matters relating to membership are sent to the Executive Director, if applicable.

8. THE NEWSLETTER COMMITTEE shall consist of members appointed by the president who have some background/interest in news media work and are representative of different section affiliations. The Newsletter Committee, working with the Executive Director, if applicable, is responsible for publishing a quarterly newsletter for Association membership.

9. THE NOMINATING COMMITTEE consists of at least five members. The chairperson is appointed by the president. All sections must be represented on this committee. Two alternate members may be appointed to serve as needed. The duties of the Nominating Committee will include ensuring that an acceptable slate of candidates is presented to the Board for approval. The Nominating Committee chairperson is responsible for ensuring the ballots are available on the ALPHA website and at the conference site. Votes will be tabulated and  reported to the President at the conference.

10. THE POLICY AND RESOLUTIONS COMMITTEE shall consist of no less than five appointed members representing different disciplines and health agencies, plus the elected delegate(s) to each affiliated organization. The membership should not be limited to those working in public health. The function of this committee is to determine how the Association may better serve its members and to develop a plan of action to achieve the designated goals.

11. THE PROGRAMS AND MEETINGS COMMITTEE shall consist of the vice president who serves as the chairperson and the Executive Director, if applicable, with other officers of the Association customarily serving on the committee. Section chairpersons are ex officio members of the committee. The committee is responsible for planning all aspects of the program of the annual health education conference and business meeting and works very closely with the Local Arrangement Committee throughout the year to ensure a quality conference. These responsibilities include the following:

A. Selecting educational topics of interest to a wide variety of health disciplines.

B. Finding appropriate individuals/groups to present on various topics.

C. Arranging with the speakers appropriate scheduling of program events, travel arrangements, hotel accommodations, audio/visual needs, fee negotiations, etc.

D. Scheduling section meetings during the annual health education meeting and arranging for audio/visual needs of speakers for the section meetings.

E. Arranging meeting room and audio/visual coverage for each educational event.

F. Designing, publishing and printing the annual meeting program and securing biographical information of speakers.

G. Working with the Local Arrangement Committee to ensure registration, entertainment and food/beverage needs of the conference are met.

H. Cooperating with the Continuing Education Committee to provide program evaluation and ensure appropriate continuing education validation for all in attendance.

I. Arranging facilitators for each session to introduce speakers distribute handouts and validate continuing education.

J. Preparing timely program news and notifications for ALPHA newsletter throughout the year.

12. THE PUBLIC RELATIONS COMMITTEE shall consist of members appointed by the president who have some experience in public relations and news media work and are representative of different geographic areas of the state. The Public Relations Committee is also responsible for arranging media coverage for the annual meeting and other AlPHA related functions.

13. THE SCHOLARSHIP COMMITTEE consists of the immediate past president, who is chairperson, president, president elect, vice president, treasurer, and two representatives from the general membership selected by the chairperson. Dr. Ira Myers may at his discretion serve as an ex officio member of this committee. The committee is responsible for the selection of the recipients of all scholarships presented by or through the Association.

14. HALL OF FAME

Section 2: Special Committees of the Association

                 a.  Special Committees may be created by the Executive Board. The number of members of the various special committees is not specified

14.  ALPHA  HALL OF FAME COMMITTEE is intended to compliment current ALPHA Awards and recognize individuals who have made outstanding contributions to the enhancement and advancement of ALPHA. The Hall of Fame Committee shall consist of the Hall of Fame Committee Chairperson (appointed by the ALPHA President), current Awards Committee Chairperson, current ALPHA President, and two at large members selected by the Hall of Fame Committee Chairperson.