Bylaws

ARTICLE XVIII.  EXECUTIVE DIRECTOR, IF APPLICABLE,

Section 1: The Executive Director, if applicable,  serves under the guidance and at the pleasure of the officers of the Association. He is responsible for directing and coordinating activities of the Alabama Public Health Association.

Section 2: Duties and Responsibilities:

a. Reports directly to and is supervised by the President of the Association.

b. Keeping financial records, receiving payments, deposit funds, billing accounts receivable, paying bills, and keeping Treasurer and Finance committee informed on budgetary concerns.

c. Coordinating and attending all board meetings, appropriate committee meetings, and all annual meetings of the membership.

d. Maintaining a membership database, invoicing membership dues, receiving and documenting paid dues, and working with the Membership Chair to recruit new members.

e. Working with the Newsletter chairperson to produce and mail newsletters to members and prospective members.

f. Maintaining corporate records, minutes (provided by secretary), and financial reports.

g. Representing the association at related functions.

h. Staying abreast of legislation that affects the association.

i. Maintaining an association web-site that promotes the association and that gives members access to meeting information.

j. Pursuing grant funding and additional funding sources where applicable.

k. Coordinating the functions of association-sponsored workshops.

l. Working with appropriate board members to produce Policies and Procedures for the association and the association’s committees.

m. Understanding the association’s bylaws and assuring that the board stays in compliance.

n. Coordinating annual tax preparation and filing quarterly taxes, if required.

o. Serves as coordinator of the Annual Educational Conference of the association by:

1. Working with the board and the Vice President to determine appropriate topics.

2. Negotiating contracts with speakers.

3. Creating and distributing promotional materials.

4. Making arrangements for meeting location and negotiate contract.

5. Receiving and documenting pre-registrations for conference and organizing volunteers for onsite registration and check in.

6. Working with the Local Arrangements Committee to:

A. Create signage, directions, and speaker/sponsor announcements.

B. Solicit exhibitors and handle all arrangements.

C. Coordinate all meals and breaks.

D. Create name badges.

7. Working with the Continuing Education Committee to provide program evaluation and to ensure appropriate CEUs and CMEs for conference.